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Orders for organisations

We accept orders from a wide range of organisations across the EU, including public institutions, non-profits, educational bodies, and companies. If your organisation requires invoicing or a proforma invoice, this is available upon request.

Paying with credit card

If your organisation can use a credit card, you may place an order just like any individual customer:

  1. Add products to your cart

  2. Proceed to checkout

  3. Pay securely by credit card

  4. You’ll receive an order confirmation and receipt by email

No additional approval or setup is needed.

Paying by invoice or proforma invoice

If you need an invoice or prefer to receive a proforma invoice before placing an order:

  1. Register an account via the “My Account” link at the top of the site

  2. Note your customer number and email it to us at info@kvk.fi with a request for invoice access

  3. We will verify and activate your account for invoice-based ordering

  4. After activation, you can log in and select invoice as your payment method at checkout

  5. Alternatively, we can issue a proforma invoice for advance payment

Please include your organisation’s full name, billing address, VAT number (if applicable), and any reference details needed on the invoice.

Payment terms and invoicing policy

  • We do not offer open credit terms

  • All invoiced orders require advance payment

  • Orders will be shipped only after payment is received

  • For customers in Finland, we also support structured e-invoicing (verkkolasku)

Frequently asked questions

Do you offer invoicing to all EU countries?
Yes, we provide PDF invoices and proforma invoices for all EU-based organisations.

Do you support e-invoicing?
Yes, but only in Finland. We support structured electronic invoicing (e-invoice) via the national verkkolasku network, used by public sector organisations and businesses in Finland. For customers outside Finland, we provide standard PDF invoices by email.

Can we receive a proforma invoice before placing an order?
Yes. Contact us at info@kvk.fi with your order details and we’ll prepare a proforma invoice promptly.

Can multiple users from one organisation place orders?
Yes, though we recommend using a shared organisation account for clarity and consistency.

Need help?

We're happy to assist with registration, invoicing setup, or general questions.
Contact us at: info@kvk.fi